USE OF SPACE

The Space may only be used by you and the people you invite to use the Space.  You are responsible for the activities of the people you invite into the Space.  You must make sure your guests behave in an appropriate manner.

RENTAL COSTS

The rental fee for each use of the Space is $65.00 per hour (the “Rental Fee”).  The Rental Fee must be paid prior to each use of the Space.  The Rental Fee covers the use of the Space for the dates and times specified only. This is the full extent of the rental service, unless otherwise noted in this agreement.

NON-REFUNDABLE DEPOSIT

After you submit this form, a member of the church staff will confirm details with you, and invite you to pay a $100 non-refundable deposit to hold the space. The space will not be reserved until the deposit has been paid. The balance of the rental fee is due two weeks prior to the event. Payment can be made by Interac email transfer to foresthillucc@united-church.ca.

Payment of the deposit indicates your acceptance of the terms and conditions in this contract.

STAFF/SECURITY SERVICES

A custodial staff member will be in attendance to cover issues of safety and convenience.

MAINTENANCE AND DAMAGE

Basic cleaning costs are included in the Rental Fee.  The Church will complete the cleaning of the Space after your use of the Space.  You must leave the Space in the same state as the Space was in at the time your use of the Space commences.  The cleaning you must complete includes, without limitation, returning the furniture to the original location and placing garbage and recyclables in appropriate containers.  If the kitchen is used the counters must be cleared and wiped clean.  The property chair of the Church, in his sole discretion, will determine if you have failed to return the Space to its original condition.

You agree to reimburse the Church for excessive cleaning costs or repair costs arising from your use of the Space. The Church will not be responsible for any items it removes and will either donate the materials to a charity (which may include the Church) or place the materials in the garbage.

ROOM DECORATIONS

No items may be attached to walls or ceilings of the Space.

PARKING

On weekends there may be some spaces available in the parking lot, but this is not guaranteed. You acknowledge and agree that your guests shall only park in the designated parking spaces within the parking lot. Cars shall not be parked in a manner that blocks other parked cars, the garbage bin in the parking lot, or the parking lot entrance in any way. You are responsible for ensuring your guests are informed of the rules regarding parking lot use and will advise your guests to move their cars if parked improperly or at the direction of Church employees.

SMOKING AND DRINKING

Neither smoking nor drinking are permitted in any part of the Church building.

TABLES AND CHAIRS

Those renting the Friendship Hall are welcome to use the church's tables and chairs, which are stored in a nearby storage room. You are responsible for setting up the room yourself, and for putting away all the furniture after your event.

LIABILITY WAIVER

By signing this agreement, you hereby indemnify and save Forest Hill United Church, its employees and agents harmless against and from all claims, demands and loss arising directly or indirectly from the use of the Space and facilities by the User or the User’s invitees or guests, or arising out of the actions of persons attending an event sponsored by the User. While the Church believes that the building and means of access thereto are and will be in a good and safe condition, as between it and the User, the latter accepts all liability for injury and loss to persons using the premises, and without limitation, injury to persons arising from any accident during inclement weather.

LIABILITY INSURANCE

You must provide Proof of Liability Insurance to the Church to cover the times you and your group will be in the building. We will accept Proof of Insurance from any recognized Insurance company. If you wish, you can purchase this directly from the United Church of Canada Insurance, HUB International at a reasonable rate. For example, a 5 hour birthday party would cost less than $20. This website describes their program; United Church of Canada Insurance | HUB International scroll to the bottom of the page to the 'Buy Now' button. You will be required to create a free account for yourself, so you can save the username and password and be able to use same credentials and service again in the future. After you purchase the insurance, you must give proof of the insurance to our Administrator. This insurance protects you and the Church against claims arising from your use of the space (for example, if someone slips and falls due to a water spill on the floor). If you require assistance with this process, please contact our Administrator at the Church email foresthillucc@united-church.ca 

IN CASE OF POWER OUTAGE/EMERGENCY

You agree that in the case of a power outage that lasts longer than 15 (fifteen) minutes you and your guests will immediately evacuate the building with no re-entry. This requirement is to ensure that all persons are out of the building in a safe orderly fashion and will leave the premises and parking lot so it is clear for emergency vehicles. The User and guests and all vehicles cannot block, delay or impede access to the property for emergency vehicles. The rental fee is non-refundable in case of power outage or emergency.

NOTICES

You agree that any notices the Church is required to give under this agreement will be sent to the person and address noted below.  Notices can be given by mail or by e-mail